DD Form 1149 is a Department of Defense (DoD) document used for requisitioning, invoicing, and shipping goods. It ensures accountability in property transfers, adhering to FAR Parts 45 and 52, and is essential for inventory control and operational efficiency.
1.1 Overview of the Form
DD Form 1149 is a dual-purpose document serving as both a requisition and an invoice/shipping record. It includes detailed sections for shipping addresses, requisition numbers, and item descriptions. The form also features a continuation sheet for extensive lists and adheres to guidelines outlined in DoD Manual 4161.2-M and FAR regulations, ensuring precise tracking and accountability in DoD logistics and property management operations.
1.2 Importance of the Form in DoD Operations
DD Form 1149 is critical for maintaining accountability and transparency in DoD operations. It ensures accurate tracking of assets, supports contract administration, and validates property transfers. Compliance with FAR Parts 45 and 52 is essential for legal and auditable transactions, making the form indispensable for operational integrity and resource management across the Department of Defense.
Purpose and Structure of DD Form 1149
DD Form 1149 serves as a dual-purpose document for requisitioning and invoicing/shipping goods. It includes sections for shipping addresses, item details, and quantities, ensuring clear documentation and accountability.
2.1 Primary Use as a Requisition and Invoice/Shipping Document
DD Form 1149 primarily functions as a requisition and invoice/shipping document, streamlining DoD operations by combining these processes. It facilitates the procurement of goods and services, ensuring accurate documentation of shipments, quantities, and destinations. The form includes detailed fields for shipping addresses, item descriptions, and quantities, promoting accountability and compliance with federal regulations.
2.2 Key Sections and Fields in the Form
DD Form 1149 contains essential sections, including the complete shipping address, requisition number, and item descriptions. Key fields cover quantities, unit prices, and supply action codes. The form also includes coding for containers and receipts, ensuring precise tracking and accountability. These sections are vital for operational efficiency and compliance with DoD regulations and standards.
Instructions for Completing DD Form 1149
DD Form 1149 is completed by following detailed DoD guidelines, ensuring accurate shipping addresses, requisition numbers, and dates are provided, as outlined in the DoD Manual 4161.2-M.
3.1 Step-by-Step Guide to Filling Out the Form
Begin by filling in the complete shipping address, attention information, and requisition number. Enter the date and material description, ensuring accuracy in quantity and unit of issue. Specify the supply action type and include coding for containers. Use continuation sheets if needed for large orders. Follow the DoD Manual 4161.2-M for detailed guidance.
3.2 Special Instructions for Perishable and Nonperishable Subsistence Requisitions
Requisitions for perishable and nonperishable subsistence require adherence to specific guidelines. Perishable items must be handled to prevent spoilage, while nonperishable goods follow standard procedures. Ensure accurate coding and documentation, referencing DoD Manual 4161.2-M, Appendix E, for detailed instructions. Properly list quantities and descriptions to avoid delays in processing and delivery, ensuring compliance with operational requirements.
3.3 Coding and Tally Sheets for Containers and Receipts
Accurate coding is essential when completing DD Form 1149. Item numbers, federal stock numbers, and descriptions must align with materiel requirements. Tally sheets are used to verify container contents and receipts, ensuring accountability. Proper coding and documentation prevent discrepancies and ensure compliance with DoD Manual 4161.2-M guidelines, facilitating smooth inventory management and property transfers.
Electronic vs. Paper Versions of DD Form 1149
Electronic submissions via WAWF enhance efficiency and compliance, while paper forms serve as backups. Both versions must adhere to FAR and DoD guidelines for proper documentation.
4;1 Differences Between Digital and Physical Submissions
Digital submissions via the Wide Area Workflow (WAWF) system streamline processes, reduce errors, and accelerate approvals. Physical submissions require manual handling, increasing processing time and potential for discrepancies. Both methods ensure compliance with FAR regulations, but digital offers enhanced efficiency and transparency in managing requisitions and property transfers.
4.2 Role of the Wide Area Workflow (WAWF) Property Transfer Transaction
The Wide Area Workflow (WAWF) system facilitates electronic submission and processing of DD Form 1149, enabling real-time tracking and accountability. It eliminates manual processes, reduces errors, and accelerates approvals. WAWF integrates with the form to document property transfers, ensuring compliance with DoD regulations and enhancing overall efficiency in managing Government-Furnished Property (GFP) and other assets.
Common Mistakes to Avoid When Using DD Form 1149
Common errors include incorrect shipping addresses, missing requisition numbers, and incomplete fields. Ensure all required sections are filled accurately, and signatures are obtained to avoid processing delays.
5.1 Errors in Shipping Addresses and Requisition Numbers
Incorrect or incomplete shipping addresses and requisition numbers are common mistakes that delay processing. Ensure addresses are accurate and include attention lines. Verify requisition numbers and dates to prevent mismatches. Double-check all fields to avoid errors, as these discrepancies can lead to delivery issues or rejected documents. Use official guidelines to validate entries before submission.
5.2 Omissions in Required Fields and Signatures
Omissions in required fields and signatures are critical errors that delay processing. Ensure all mandatory fields, such as shipping addresses and requisition numbers, are completed. Signatures from authorized personnel are essential for validation. Review the form thoroughly before submission to prevent rejection or processing delays due to incomplete or missing information.
Submitting and Distributing DD Form 1149
Proper distribution ensures timely processing. Submit the completed form to designated destinations, adhering to guidelines. The public reporting burden averages 1 hour per response, including review and submission.
6.1 Proper Distribution Channels for the Completed Form
Completed DD Form 1149 must be submitted to designated destinations, such as contracting officers, shipping/receiving points, or the Defense Logistics Agency. Proper distribution ensures timely processing and compliance with DoD regulations. Paper copies are sent to specified addresses, while electronic submissions use the Wide Area Workflow (WAWF) system. Accurate distribution prevents delays and ensures accountability in property transfers and shipments.
6.2 Public Reporting Burden and Time Requirements
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Compliance and Regulations
DD Form 1149 complies with FAR Parts 45 and 52, ensuring accountability in property transfers. Adherence to DoD Manual 4161.2-M guidelines is also required properly.
7.1 FAR Parts 45 and 52 Compliance
DD Form 1149 adheres to FAR Parts 45 and 52, ensuring accountability in government property transactions. It mandates proper documentation and compliance with federal acquisition regulations, preventing errors and ensuring accurate record-keeping. The form’s structure aligns with these standards, facilitating smooth transactions and audits while maintaining legal and financial integrity in DoD operations.
7.2 DoD Manual 4161.2-M Guidelines
DoD Manual 4161.2-M provides detailed instructions for completing DD Form 1149, ensuring compliance with federal regulations. It outlines proper procedures for documenting property transfers, shipping addresses, and requisition numbers. The manual emphasizes accuracy and accountability, aligning with FAR requirements. Adherence to these guidelines ensures seamless transactions, efficient record-keeping, and compliance with internal DoD policies and operational standards. Public reporting burden averages 15 minutes per response.
Special Uses of DD Form 1149
DD Form 1149 has special uses beyond its primary requisitioning role. It is utilized for documenting Government-Furnished Property (GFP) transfers and requesting NROTC scholarship funding. Proper documentation is essential.
8.1 Documenting Property Transfer of Government-Furnished Property (GFP)
DD Form 1149 is essential for documenting the transfer of Government-Furnished Property (GFP) to defense contractors. It ensures accountability and compliance with FAR Parts 45 and 52. The form requires detailed information, including item number, description, quantity, and unit of issue. Proper documentation prevents discrepancies and ensures accurate tracking of GFP during transfers, maintaining accountability and traceability of DoD assets.